Are you an Airbnb host looking to streamline communication and provide a five-star experience? Using clear, friendly, and consistent messages is key to impressing guests and boosting reviews.

In this post, you’ll find Airbnb host message templates for every stage — from booking to checkout. Whether you're just starting or already a Superhost, these pre-written messages save time, reduce stress, and elevate the guest experience.

✅ Before Booking: Pre-Approval Message

Use this when a guest inquires and you’re ready to approve them.

Subject: 👋 Thanks for your interest!

Message:

Hi [Guest Name],

Thanks for your interest in staying at my Airbnb! I'd be happy to host you from [dates].

Please let me know a bit about your trip and who you’ll be traveling with. Feel free to ask any questions!

Looking forward to hearing from you,

[Your Name]

📆 Booking Confirmation Message

Send this after a guest confirms their booking.

Subject: 🎉 Booking confirmed — welcome!

Message:

Hi [Guest Name],

Thank you for booking your stay from [check-in date] to [check-out date]. I’m excited to host you!

I’ll send detailed check-in instructions closer to your arrival. In the meantime, feel free to reach out with any questions.

Best regards,
[Your Name]

🗝️ Pre-Check-In Message (1–2 Days Before Arrival)

This helps guests feel prepared and reassured.

Subject: 🗝️ Your check-in details for [Property Name]

Message:

Hi [Guest Name],

Just a quick note ahead of your arrival on [Date] from [Time].

Check-in details:
🔑 [Key pickup info or access code]
📍 Address: [Your property address]
🅿️ Parking: [Details]
📶 Wi-Fi: [Network name and password]

Let me know your arrival time if you haven’t already. Safe travels!

Cheers,
[Your Name]

🏡 Welcome Message (Same Day of Check-In)

This message opens the door to communication.

Subject: 🌟 Welcome to [Property Name]!

Message:

Hi [Guest Name],

Welcome! I hope you had a smooth trip. If you need anything at all during your stay, I’m just a message away.

Enjoy your stay and feel free to reach out!

Best,
[Your Name]

🧹 Mid-Stay Message (Optional)

For longer stays, a check-in shows great hosting.

Subject: 👋 Just checking in

Message:

Hi [Guest Name],

Hope everything’s going great! Just wanted to check in and see if there’s anything you need.

Let me know if I can help!

Warm regards,
[Your Name]

📦 Checkout Instructions Message (1 Day Before)

Avoid last-minute confusion and prep for the next guest.

Subject: 🧳 Checkout info for tomorrow

Message:

Hi [Guest Name],

Just a reminder that checkout is by [Time] tomorrow.

✅ Please:

• Leave the keys [instructions]

• Take out trash if possible

• Double-check for personal items

Thanks again for staying! It was a pleasure to host you.

Safe travels!
[Your Name]

🌟 Review Request Message (After Checkout)

Encourage a positive review — while the stay is still fresh.

Subject: 🙏 Thanks for staying — one last thing!

Message:

Hi [Guest Name],

Thanks again for choosing to stay at my Airbnb. If you enjoyed your stay, I’d really appreciate it if you could leave a quick review — it really helps!

I’ve left you a great review as well.

All the best,
[Your Name]

💡 Pro Tip: Automate Airbnb Messages

Use Airbnb's scheduled message feature to automatically send messages based on booking, check-in, or checkout triggers. Set up once, and it runs smoothly — saving you time while impressing your guests.

Final Thoughts: Airbnb Message Templates = Better Reviews

Clear, friendly, and well-timed communication helps guests feel confident and cared for. These Airbnb host message templates help you deliver a consistent experience — and more ⭐⭐⭐⭐⭐ reviews.

Save this post and reuse these templates for every booking!