Airbnb Host Message Templates: Polished Messages to Send to Your Guests
Are you an Airbnb host looking to streamline communication and provide a five-star experience? Using clear, friendly, and consistent messages is key to impressing guests and boosting reviews.
In this post, you’ll find Airbnb host message templates for every stage — from booking to checkout. Whether you're just starting or already a Superhost, these pre-written messages save time, reduce stress, and elevate the guest experience.
✅ Before Booking: Pre-Approval Message
Use this when a guest inquires and you’re ready to approve them.
Subject: 👋 Thanks for your interest!
Message:
Hi [Guest Name],
Thanks for your interest in staying at my Airbnb! I'd be happy to host you from [dates].
Please let me know a bit about your trip and who you’ll be traveling with. Feel free to ask any questions!
Looking forward to hearing from you,
[Your Name]
📆 Booking Confirmation Message
Send this after a guest confirms their booking.
Subject: 🎉 Booking confirmed — welcome!
Message:
Hi [Guest Name],
Thank you for booking your stay from [check-in date] to [check-out date]. I’m excited to host you!
I’ll send detailed check-in instructions closer to your arrival. In the meantime, feel free to reach out with any questions.
Best regards,
[Your Name]
🗝️ Pre-Check-In Message (1–2 Days Before Arrival)
This helps guests feel prepared and reassured.
Subject: 🗝️ Your check-in details for [Property Name]
Message:
Hi [Guest Name],
Just a quick note ahead of your arrival on [Date] from [Time].
Check-in details:
🔑 [Key pickup info or access code]
📍 Address: [Your property address]
🅿️ Parking: [Details]
📶 Wi-Fi: [Network name and password]Let me know your arrival time if you haven’t already. Safe travels!
Cheers,
[Your Name]
🏡 Welcome Message (Same Day of Check-In)
This message opens the door to communication.
Subject: 🌟 Welcome to [Property Name]!
Message:
Hi [Guest Name],
Welcome! I hope you had a smooth trip. If you need anything at all during your stay, I’m just a message away.
Enjoy your stay and feel free to reach out!
Best,
[Your Name]
🧹 Mid-Stay Message (Optional)
For longer stays, a check-in shows great hosting.
Subject: 👋 Just checking in
Message:
Hi [Guest Name],
Hope everything’s going great! Just wanted to check in and see if there’s anything you need.
Let me know if I can help!
Warm regards,
[Your Name]
📦 Checkout Instructions Message (1 Day Before)
Avoid last-minute confusion and prep for the next guest.
Subject: 🧳 Checkout info for tomorrow
Message:
Hi [Guest Name],
Just a reminder that checkout is by [Time] tomorrow.
✅ Please:
Leave the keys [instructions]
Take out trash if possible
Double-check for personal items
Thanks again for staying! It was a pleasure to host you.
Safe travels!
[Your Name]
🌟 Review Request Message (After Checkout)
Encourage a positive review — while the stay is still fresh.
Subject: 🙏 Thanks for staying — one last thing!
Message:
Hi [Guest Name],
Thanks again for choosing to stay at my Airbnb. If you enjoyed your stay, I’d really appreciate it if you could leave a quick review — it really helps!
I’ve left you a great review as well.
All the best,
[Your Name]💡 Pro Tip: Automate Airbnb Messages
Use Airbnb's scheduled message feature to automatically send messages based on booking, check-in, or checkout triggers. Set up once, and it runs smoothly — saving you time while impressing your guests.
Final Thoughts: Airbnb Message Templates = Better Reviews
Clear, friendly, and well-timed communication helps guests feel confident and cared for. These Airbnb host message templates help you deliver a consistent experience — and more ⭐⭐⭐⭐⭐ reviews.
Save this post and reuse these templates for every booking!
